LEAVE/ATTENDANCE:
Preparation of Daily / Monthly Absenteeism Report.
Monitor Long absentees and sending absent memo.
Preparation of daily Late Coming Report.
Monitoring attendance on daily basis.
Addressing employee grievance on Leave (CL,SL,EL) Attendance.
PAYROLL:
Collection of Employee reimbursement bills (Telephone, Medical, Vehicle Allowance and Education Allowance) on quarterly basis.
Updating all reimbursement bills in excel and submit at the time of payroll process
Induction for new joiners about PF & ESIC Benefit declaration.
Issue of resignation acceptance and reliving letter for resigned employees.
STATUTORY:
Timely filing online challans and returns for PF, ESI, LWF,PT.
Fill up UAN Declaration form-11 (New Revise), Generation and Update UAN Numbers.
Handling PF & ESIC Audits, Liaisoning with PF&ESIC Department.
Submission of PF Settlements / Transfer/Advance and death Claim form. Maintain Compliances Register like Adult Worker, Fine, Advance and Damage register etc.
Functional :
Sufficient Knowledge to work in Excel.
Knowledge of Leave and attendance.
Knowledge in Statutory like PF, ESI,Gratuity, EDLI.
Time Office/Attendance
? All Time Office Function.
? Handle Biometric attendance system.
? Recruitment contractor labor New Employee (Unskilled) and Maintaining of Personal Files of Employees.
? Keeping tracks of individual by filing document containing their whole documents.
? Handle Contract worker.
? To monitor time to time the shift schedule (Duty Roster) for all Sections/Departments & Upload Duty Roaster in Software.
? To prepare manpower report on daily basis engaged in project including permanent employee.
? To monitor & track Normal Hours & over Time, Generating day to day attendance report (Day/Night), and Generating MIS according to Present & absent status.
? Able to check the physical presence of employees in plant during working hours, lunch hours, etc.
? Distribution to all Employee Access card, Finger Print related work Employee code generation of New Joiners.
? To maintain proper and accuracy timing of incoming & outgoing for the employees and Miss punch.
? Control absenteeism, late coming, early going etc.
? Prepare reports such as absenteeism, late coming etc.
? Preparation of Daily MIS, related to Deployments of contract workers.
? To record & update the weekly off, Compensatory Off, leave &paid leave of each employee on roll and gate pass posting in manual register as well as computer entry.
? Head count and recording of data, Compilation & summarizing total manpower on daily basis.
New Joinees and Induction
? Planning and initiating Induction plan for the Staff and Workers.
Proper communication to Employees of HR policy, Leave policy, Code of conduct policy and other policies and company history, background and culture.
? Taking care of joining formalities and ensuring that all the forms (PF form, gratuity form, Esic form).
? Ensuring joining formalities of new joinees are being take care off well and employee has been integrated in the system properly.
? Issue Company ID and Access card of new joinees.
? Completing their joining formality and make an employee personal files require like such documents-Bio data, medical certificate, Ex-company appointment letter, offer letter, salary slip, increment letter, promotion letter (if applicable) ESIC-declaration and nomination form-1 if salary is less or equal to 15k,PF- declaration and nomination form-2, PF form-11, Gratuity form-F declaration and nomination, Form-16 nominee, ID proof, address proof, age proof, educational ceretificate,4 passport size photograph, 2 family photographs if covered in ESIC.
Payroll Process
? Payroll processing is completed as per timelines set by the management.
? Reviewing monthly attendance of employees from locations
? Reviewing leaves are availed as per the leave applications and applications are recorded
? Preparing leave register for the month to account for leave balance of employees Calculate pay days, leaves and leave without pay days Input leave and attendance data for salary data preparation.
? Verify a variety of payroll related information (e.g. time sheets, direct deposits, wage attachments, benefits, etc.) for the purpose of ensuring accurate distribution of funds and payroll.
? Provide payroll related information for internal and external audits.
Other Processes:
? To process the calculation